Job Details

The Company:

This sensational National Association has a great membership right across Australia and staff in most states. With a remote way of working for the majority of their team, this Association comes together to deliver brilliant summits and conferences for it's membership base as well as delivering state based events. The Association are looking for a Senior Event Coordinator to join their events team on a part time basis with the role based in Melbourne. 

Position Terms:

• Part Time 3 days per week, office is available but mostly remote working role except for events
• Salary: $90,000 - $100,000 plus super pro rata for 3 days per week depending on experience

The Role:

The Senior Event Coordinator position works in a State based events team of 2 staff but reports to the Head of Events who is based in Sydney. This role will assist the Events Manager in the Melbourne team to run State based events for the Association, as well as working with the National Team on major events for the Association. This role will mostly work remotely but also can come to the office when required, but will need to have the flexibility to work early mornings for breakfast meetings, some night events as well as travel interstate to run larger events when required. 

Key Responsibilities include;

• Coordinate and manage all event administration for the Melbourne team;
  • the maintenance of registration data
  • responding to delegate queries
  • coordination and management of event suppliers
  • organisation of speaker travel
  • preparation of run-sheets and event materials for distribution to delegates, staff, speakers and committees
• Working with the Events Manager to manage all State based Professional Development events for the Association, as well as State based Member special events.
• Work with the National Events Team on Major Summits and Conferences and be onsite to help manage requirements for these, as well as taking on parts of the event to manage individually.  
• Coordinate post event evaluations and preparation of reporting documentation for financial and overall event analysis.
• Handle OH&S and risk policies and create scenario and contingency plans as they relate to face to face, virtual and hybrid events for staff and delegates.
• Implement go to market plans that deliver the highest quality promotional collateral, relevant to the target audience with sufficient lead time.
• Coordinate and manage marketing and advertising materials for event promotion in line with overall marketing and communication plans.
• Work with event and marketing teams to coordinate social media content as part of overall marketing and communication plans pre, during and post event.
• Develop and maintain positive relationships with key stakeholders, internally and externally.

The Candidate:

The ideal candidate will be someone who's worked in events for Associations and have had some experience managing membership events and is looking for a part time role 3 days per week. The ideal candidate will have event coordination experience managing CPD events as well as experience working on larger conferences and summits. 

• Ability to develop creative and innovative ideas, initiatives, and solutions
• Proficient in the Microsoft Suite, including Word, Excel and Powerpoint
• Passionate and enthusiastic ‘can-do’ attitude, proactive, positive and self-motivated
• Ability to remain calm under pressure
• High attention to detail with strong written and verbal communication skills
• Excellent organisational and administrative skills
• Willingness to work flexibly and outside of normal business hours if required for events, planned well in advance 
• Self-directed learner with genuine interest in personal and professional development

For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.