Job Details

The Company:

This wonderful agency prides itself on organising great attention to detail conference and events for not for profit clients. The company has a well established team who are looking for another great addition that can assist with running conferences and events and is interested to work with NFP and Association clients.  

Position Terms:

• Full-Time Permanent Role
• Working 4 days in office, with 1 day flexible to work from home
• Salary: $90,000 - $100,000 plus super (depending on experience)
• EventsAIR experience is essential

The Role:

The Conference Manager will report to the General Manager and will be responsible for the planning and coordinating all logistics in the lead up to and in the execution of a diverse portfolio of conferences. The role will be supported by senior management as well as conference coordinators which this role will lead, train and mentor.

Key Responsibilities include;

• Managing and controlling budgets, including managing projections, handling invoices and expenses, and preparing financial reports.
• Developing and adhering to project timelines.
• Developing, maintaining and managing strong relationships with clients and committees.
• Liaising with speakers and delegates.
• Sourcing, negotiating, securing, and managing suppliers, vendors and contractors.
• Overseeing and managing event registrations and website/app builds via EventsAIR.
• Overseeing event marketing duties, including preparing marketing collateral and ensuring consistent event branding.
• Managing the conference program (excluding program procurement).
• Overseeing and managing the database.
• Leading, training and mentoring junior team members.
• Delivering events on-site.
• Conducting post-event analysis and reporting.

The Candidate:

The successful candidate will have proven experience managing conferences and events, ideally within a Professional Conference Organiser. The ability to manage multiple conferences simultaneously at different planning stages and various sizes is essential. Experience using EventsAIR is required for this role.

• Strong organisational, planning and time management skills.
• Outstanding attention to detail and accuracy.
• Sound financial acumen: able to implement complex conference budgets, manage projections, variances and supplier expenses, and provide accurate financial reporting.
• Advanced communication and interpersonal skills to lead client meetings and manage various stakeholders.
• High level technical, troubleshooting and problem-solving skills.
• Ability to train and mentor junior team members.
• Strong EventsAIR skills and experience.
• Resourceful, with the capacity to work across various projects autonomously
• Ability to work from the office at least 4 days a week, located in North Sydney.
• Ability to travel interstate and to NZ for events when required.
• Ability to work outside of normal business hours and weekends for events when required.

For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.